Information For Authors
L. Henry Edmunds, Jr, MD
4. Categories of Manuscripts and Word Limits
5. Order of Content Within Manuscript
(Items in order from front to back; pages must be numbered)
A disclosure statement is required for all studies that received financial, property or intellectual aid from a commercial source for all categories of articles printed in The Annals. The disclosure statement must state the source(s) of all funds used to support the study or to perform an evaluation and whether or not property or tested technology was purchased, borrowed or donated to the study. In addition, the authors must state that they had full control of the design of the study, methods used, outcome parameters and results, analysis of data and production of the written report. These statements are mandatory
for all articles and conflicts of interest disclosures are published with
the article. (See the "Conditions for Publication Form"
for definitions of financial support and freedom
of investigation. Note that undisclosed authors must be identified on the "Conditions for Publication Form.")
6. Protection of Human and Animal Subjects
7. Conditions for Publication Form
Philadelphia, PA 19104-3325
Tel.: (215) 349-5542 FAX: (215) 614-0416
Guidelines for Reviewers
Table of Contents
1. General Description of Content
2. Mechanics of Submitting a Manuscript
3. General Information for Formatting Manuscripts
Guidelines, but not consensus documents or reviews, will have an Executive Summary that includes "levels of evidence" for recommendations after the list of author names in lieu of an abstract. The Executive Summary may be up to 1000 words (which are included in the word count limit). The total word limit for guidelines is 6500 words and the number of references should not exceed 80. Peer review is at the discretion of the editor. The final document must be endorsed by the STS Board of Directors, which will appear as a footnote on the first page.
Consensus documents originate from one or more self-appointed experts and require commercial funding to cover page costs. These documents do not require prior approval of the STS, but are peer reviewed. The format of the article or articles is that of a review article. Word limits are negotiable.
Reviews originate with authors and are peer reviewed. The total word limit is 6500 words and the number of references should not exceed 80. The unstructured abstract is limited to 100 words (which are included in the word limit). Reviews must have a "Methods" section that describes the sources (databases, prior publications, etc.) that were searched. Topics should be reasonably broad (as opposed to rare diseases) and preferably ones about which there is doubt or controversy regarding management. Authors should seek to integrate data learned from the review and not merely provide one line précis of prior publications.
Title. The title is limited to 100 characters and spaces for original articles and to 80 characters (including spaces) for all other categories of manuscripts. The title may not contain acronyms or abbreviations. All submissions, including correspondence, must have a title.
Running Head. Supply a short title of 40 characters or less (including spaces).
Authors. List all authors by first name, all initials, family name and highest earned academic degree (eg, MD) or degrees (eg, MD, PhD).
Institutions and Affiliations. List the name and full address of all institutions in which the described work was done. List departmental affiliations of each author affiliated with that institution after each institutional address. Connect authors to departments using numbered superscripts.
Meeting Presentation. If the paper has been or is to be presented at the annual meeting of The Society of Thoracic Surgeons or the Southern Thoracic Surgical Association, provide the name, location, and dates of the meeting.
Keywords. Provide up to 5 keywords selected from the appended list to describe the manuscript. Do not use any keywords that are not on the list. Be sure to select the keywords from the list provided as part of the online submission process.
Word Count. Provide the electronic total word count of the entire manuscript including title page, abstract, text, acknowledgements, disclosures, tables, figure legends and entire reference list. Do not omit any words in the word count that you want published.
Corresponding Author. Provide the name, exact postal address with zip or postal code, telephone number, fax number and e-mail address of the author to whom communications and requests for reprints should be sent after publication. The corresponding author must have a graduate degree; accept responsibility for the integrity of the submitted work; and attest that no undisclosed authors contributed to the manuscript.
Original articles. Provide a structured abstract, no longer than 250 words, divided into four sections: Background, Methods, Results, and Conclusions. These subject headings are not part of the adjacent sentence, which must be a complete sentence. Avoid abbreviations and acronyms. Indicate the abstract word count below the abstract.
New Technology. Provide a structured abstract, no longer than 175 words, divided into four sections: Purpose, Description, Evaluation, and Conclusions. Avoid abbreviations and acronyms. Indicate the abstract word count below the abstract.
Case reports, "how to do it" articles, review articles, and our surgical heritage articles. Provide an unstructured abstract of no more than 100 words.
Images, correspondence, commentaries and editorials. No abstract is required.
Text should be organized as follows: Introduction, Patients and Methods (or Material and Methods), Results, and Comment.
Cite references, illustrations, and tables in numeric order by order of mention in the text.
Avoid abbreviations. Consult the American Medical Association Manual of Style, 10th edition, for recommended abbreviations. Define abbreviations at first appearance in the text. If 8 or more abbreviations or acronyms are used, provide a separate table of abbreviations and acronyms.
Measurements and weights should be given in standard metric units.
Statistical nomenclature and data analysis. Follow the "Guidelines for Data Reporting and Nomenclature" published in The Annals of Thoracic Surgery (1988;46:260-1). Statistical models and formulas used in the analysis of data should be stated in the last paragraph(s) of "Patients and Methods."
Footnotes. Type footnotes at the bottom of the manuscript page on which they are cited.
Suppliers. Credit suppliers of drugs, equipment, and other commercial material mentioned in the article within parentheses in text by providing the company name, city and state or city and country if outside the United States.
Grants, financial support and technical or other assistance are acknowledged at the end of the text before the references. All financial support for the project must be acknowledged and will be printed in the article. Conflict of interest disclosures are indicated on the "Conditions for Publication Form," which must be completed by all authors. This information will appear in a conflict box at the bottom of the first printed page of the article.
Identify references in the text using Arabic numerals in brackets on the line (do not use superscripts or EndNotes). Do not cite personal communications, manuscripts in preparation, and other unpublished data as references.
Type references double-spaced after text or acknowledgments beginning on a separate sheet. Number consecutively in the order in which they appear in the text. The references must not be linked to the manuscript with EndNotes because that formatting is not compatible with automated publication production processes.
Journal references should provide inclusive page numbers; book references should cite specific page numbers.
Authors are solely responsible for accuracy, completeness and non-duplication of references and for the correct spelling of names of all authors.
Journal abbreviations should conform to those used in Index Medicus. The style and punctuation of the references should follow the formats outlined in the examples below:
(List all authors if 6 or fewer; otherwise list first 3 and add "et al.")
Tables should be typewritten double-spaced on separate sheets (one to each page). Do not use vertical lines. Each table should be numbered (Arabic) and have a title above. Legends and explanatory notes should be placed below the table. Abbreviations used in the table follow the legend in alphabetic order. Lower case letter superscripts beginning with "a" and following in alphabetic order are used for notations regarding statistics. Exact p values must be used; "NS" is obsolete.
Tables should be self-explanatory, and tabulated data should not be duplicated in the text or illustrations. Tables must be submitted as part of the text file and not as illustrations.
Figure legends should be numbered (Arabic) and typed double-spaced in order of appearance beginning on a separate sheet. Identify (in alphabetical order) all abbreviations appearing in the illustrations at the end of each legend. Give the type of stain and magnification power for all photomicrographs.
Cite the source of previously published (print or electronic) material in the legend and indicate permission to republish has been obtained. Proof of permission must be surface mailed or faxed to the editorial office once the manuscript is submitted online.
Images or figures are submitted online as one or more separate files that may contain one or more images. Within each file containing images, use the figure number (eg, Figure 1A) as the image filename. The system accepts image files formatted in TIFF and EPS. Powerpoint (.ppt) files are also accepted, but you must use a separate Powerpoint image file for each Powerpoint figure. Please obtain technical help if you are unfamiliar with image files. Call The Annals editorial office (215-349-5542) during business hours 9 AM-5 PM, Eastern time U.S., Monday through Friday, if you cannot obtain technical help.
Illustrations may not be separately copyrighted or have a copyright logo. Illustrations may have a discrete signature of the artist if permitted by the payer of the illustrative work.
Symbols, letters, numbers and contrasting fills must be distinct, easily distinguished and clearly legible when the illustration is reduced in size. Most illustrations will be reproduced at a width of one column (8.25 cm; 3-1/4 inches).
Black, white and widely crosshatched bars are preferable; do not use stippling, gray fill or thin lines.
Written permission from unmasked patients appearing in photographs must be obtained by the authors and must be surface mailed or faxed to the editorial office once the manuscript is submitted online.
Color illustrations. Color illustrations no longer incur a color surcharge and are usually preferable over black and white illustrations. All photomicrographs must be submitted in color.
Original illustrations. If your manuscript is accepted for publication and the electronic art you have submitted online is not acceptable for reproduction purposes, you may be required to send a set of original illustrations to the editorial office. You will be instructed accordingly by the staff. These illustrations will not be returned.
When human subjects or information about human subjects are involved in the study, whether retrospective or prospective, indicate review by the relevant Institutional Review Board (IRB) or Ethics Committee (EC) or comparable group. The IRB or EC, not the author, makes review decisions for every study involving human subjects or information about human subjects. The investigator should retain and not submit the decision letter granting IRB approval. Study approval and patient consent or waiver of the need for consent must be stated in the first paragraph under "Patients and Methods."
When animals are used as subjects, institutional approval of the protocol is necessary and authors should include a statement in "Methods" indicating that investigators complied with the 1996 "Guide for the Care and Use of Laboratory Animals" (See http://www.nap.edu/readingroom/books/labrats/contents.html), recommended by the U.S. National Institutes of Health, or with equivalent guidelines administered by the author's governmental regulatory body. When no formal ethics review process is available, authors must state that humane care was provided in animal experiments, in accordance with either of the above guidelines.
The National Institutes of Health requires that all investigators funded by the NIH submit or have submitted for them an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication. The electronic manuscript is sent to the National Library of Medicine's PubMed Central (http://www.ncbi.nlm.nih.gov/pmc) , where it is made publicly available no later than 12 months after the official date of publication (http://publicaccess.nih.gov).
The Annals of Thoracic Surgery endorses the CONSORT Statement regarding randomized controlled trials (http://www.consort-statement.org) and recommends that investigators who plan to publish their work in The Annals review the CONSORT E-Flowchart and Checklist (available at http://www.consort-statement.org/consort-statement/overview0/) before enrollment of subjects begins. Randomized controlled trials should be free of bias and of misleading information due to, for example, insufficient numbers of subjects and failure to define primary and secondary endpoints. The Checklist succinctly and comprehensively defines the attributes of a well-designed and reported randomized controlled trial. Authors who submit reports of randomized controlled trials to The Annals should also submit a completed CONSORT Flowchart and Checklist, leaving blank the page number of any item that wasn't done as part of the study; no study is expected to have addressed all the items on the checklist. These documents are intended to be used for review purposes only, and will not be published.
The Annals of Thoracic Surgery supports mandatory registration of all publicly or commercially funded clinical trials, including Phase I and II trials, as a condition for publication. Information regarding requirements for registration of a clinical trial may be found at http://www.icmje.org/#clin_trials. Information for registering a clinical trial is available at http://prsinfo.clinicaltrials.gov. The trial registration number should appear at the end of the abstract.
The editorial office will delete unpublished manuscripts from the online system 6 months after the final decision is rendered. Manuscripts of published articles will be deleted 12 months after acceptance.
Required supplementary data to be surface mailed or faxed to the editorial office::
ANN THORAC SURG
ASIAN CARDIOVASC THORAC ANN
EUR J CARDIOTHORAC SURG
J THORAC CARDIOVASC SURG
ALL CTSNet JOURNALS
4. Categories of Manuscripts and Word Limits
5. Order of Content Within Manuscript (Items in order from front to back; pages must be numbered)
A disclosure statement is required for all studies that received financial, property or intellectual aid from a commercial source for all categories of articles printed in The Annals. The disclosure statement must state the source(s) of all funds used to support the study or to perform an evaluation and whether or not property or tested technology was purchased, borrowed or donated to the study. In addition, the authors must state that they had full control of the design of the study, methods used, outcome parameters and results, analysis of data and production of the written report. These statements are mandatory for all articles and conflicts of interest disclosures are published with the article. (See the "Conditions for Publication Form" for definitions of financial support and freedom of investigation. Note that undisclosed authors must be identified on the "Conditions for Publication Form.")
6. Protection of Human and Animal Subjects
7. Conditions for Publication Form